ProfitEazy Workshop Management
This workshop management process ensures efficient and systematic handling of vehicle services for both regular and contractual customers. By maintaining detailed master records for items and services, and following a structured workflow from vehicle entry to service completion and invoicing, the workshop can provide high-quality service while maintaining accurate inventory and financial records. This approach facilitates better communication and coordination between technicians and the inventory team, leading to improved operational efficiency and customer satisfaction.
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Master Records Setup
Contains details for all workshop items and services, such as parts, tools, unit prices, and standard service durations to ensure efficient inventory and service management.
Vehicle and Customer Details Entry
Records vehicle details (make, model, VIN) and customer information upon arrival, distinguishing between regular and contractual customers, with specific details for ongoing service agreements.
Vehicle Inspection and Repair Order
Technicians inspect vehicles, raise repair orders for necessary services and items, and present estimated costs to customers for approval.
Job Card Creation and Execution
Converts approved repair orders into job cards, authorizing work. The technician checks item availability and begins repairs once materials are ready.
Service Completion and Invoicing
Service Completion and Invoicing
Streamlined Workflows
Automated processes reduce manual effort and errors, speeding up operations.
Efficient Data Management
Centralized data management ensures accuracy and reduces redundancy.
Time Savings
Quick access to information and automated tasks save valuable time for employees.
Improved Collaboration
Shared data and real-time updates enhance collaboration across departments.
Enhanced Decision Making
Real-time analytics and reports provide insights for better business decisions.
Reduced Operational Costs
Automation and efficiency reduce overall operational costs.
Compliance Automation
Automated GST compliance reduces the risk of errors and penalties.
Inventory Optimization
Real-time inventory tracking and management minimize stockouts and excess inventory.
Sales Optimization
Advanced sales management features improve sales tracking and customer relationship management.
Procurement Efficiency
Optimized purchase management ensures timely procurement and cost savings.
Financial Accuracy
Comprehensive accounts management ensures financial records are accurate and up-to-date.
Accounting & Finance
Purchase Management
Sales Management
Taxation
Inventory
Management
Payroll
Fixed Asset Management
Account Posting
The system automatically handles the accounting postings, ensuring all financial transactions related to the service (e.g., parts consumption, labour charges, and customer payments) are accurately recorded in the accounting system.
